# Attachments, archive and delete

> Attach receipts to expenses, hide an expense from reports with archive, restore it, or delete it with a reversing entry.

Canonical: https://docs.getonebooks.com/expenses/manage/
Language: en
Documentation index: https://docs.getonebooks.com/llms.txt

## Attach a receipt

Open an expense (**View Detail** in its actions menu) and add files under **Attachments** — photos, PDFs or scans of the receipt. Attachments are stored with the expense and can be downloaded any time. See [Attachments](https://docs.getonebooks.com/data/attachments/).

![An expense detail panel with the attachments area](https://docs.getonebooks.com/screenshots/en/expenses-attach.webp)

## Archive and restore

**Archive** hides an expense — and its ledger effect — from every list and report at once, without deleting anything. Use it for an expense you are unsure about while you check; **Restore** brings it back exactly as it was. Archived expenses live under the **Archived** tab.

![The expense row actions menu with View Detail, Archive and Delete](https://docs.getonebooks.com/screenshots/en/expenses-row-menu.webp)

## Delete

**Delete** (permission **expenses.delete**, owners and admins by default) does not erase history: it posts a **reversing entry** that cancels the original, keeps both in the ledger, and removes the expense from the list. Use it for an expense recorded in error.

## Related

  - [Corrections: void, write-off, reversal](https://docs.getonebooks.com/accounting/corrections/)
  - [Record an expense](https://docs.getonebooks.com/expenses/record/)