# Document statuses

> Every status an invoice, quote, return, purchase, payment, statement, fiscal year or ZATCA submission can have, and what moves it on.

Canonical: https://docs.getonebooks.com/reference/statuses/
Language: en
Documentation index: https://docs.getonebooks.com/llms.txt

## Invoices

| Status | Meaning | Next |
|---|---|---|
| Draft | Editable, not posted | Send |
| Sent | Posted; awaiting payment | Record payment, void, credit note |
| Partially Paid | Some payment received | More payments |
| Paid | Fully settled | — |
| Void | Reversed; never happened | — |
| Written Off | Balance booked as bad debt | — |

**Overdue** and **Unpaid** are filters over Sent and Partially Paid.

## Quotes

Draft → Sent → Accepted / Rejected → Converted; **Expired** when the valid-until date passes.

## Sales returns and purchase returns

Draft → Confirmed → Partially Refunded → Refunded; **Void** reverses a confirmed return.

## Purchases

Draft → Received (finalized) → Partially Paid → Paid; **Void** reverses a received purchase.

## Bank statements and lines

Statement: **Draft** → **Reconciled**. Line: **Unmatched**, **Matched**, **Ignored**, **Created** (an entry was created from the line).

## Fiscal years

**Open** → **Locked** → **Closed**; Reopen returns a closed year to Locked.

## ZATCA submissions (Saudi Arabia)

Not submitted (drafts) → **Pending** → **Submitting** → **Cleared** (standard) or **Reported** (simplified), possibly **With warnings**; **Rejected** (data error — fix and resubmit) or **Failed** (retrying).

## AI proposals

**Awaiting confirmation** → **Confirmed** / **Cancelled** / **Expired** / **Failed**.

## POS daily syncs

**Pending** → **Posted** / **Failed** / **Skipped** (no sales that day).